About Vcita

Category: AR/AP
The Vcita platform integrates with payment processing platforms so users can receive payments in a variety of ways. Additionally, it can be used as an invoicing system, where estimates can be generated, sent, and converted into invoices.

Company: vcita, Inc.

Vcita is a company that started with the intent of providing better marketing opportunities, especially for small business owners. It provides users with all-in-one business management solutions to boost customer engagement and gain a competitive edge.

This company helps small businesses provide excellent customer experiences and advance email marketing campaigns at a relatively low cost. Over 100,000 users across different fields in 120+ countries trust Vcita to help them save time and focus on business growth.

In-Depth Analysis

0 Overall
Price 4.0
Ease Of Use 3.0
Features & Functionality 4.5
Support 4.5


  • Does not requiring coding for use
  • Integrates with accounting software, payment gateways and calendar systems
  • A convenient accounts receivable software
  • Supports sending of invoices and reminders via SMS


  • Set up can be quite a feat to complete without help
  • Plans for multiple team members are quite costly
  • Does not support tax preparation & compliance

Vcita Comparisons

Plans & Pricing

Like most digital business products, Vcita has three main plans to which users can subscribe to enjoy a vast range of benefits. These plans are the Essentials, the Business, and the Platinum plans, and are all priced on a monthly basis. Nevertheless, users can also pay for yearly access to these plans, at a reduced fee.

Other Charges

In addition to the basic subscription fees on Vcita, you will be charged some amounts whenever you receive payments using specific channels. And these fees are usually dependent on the third-party app you use.

  • Card present payments with Square Payments: 2.65% per payment
  • Payments through Stripe, Paypal and Square Online and Invoice: 2.9% + $0.30 per payment
  • Manually-inputted virtual and card payments: 3.4% + $0.15 per payment
  • Interac payments: $0.10 per transaction
  • Receiving payments in foreign currencies: 2.9% + $0.30 + 2% per transaction
  • Invoicing on Stripe: 0.4% for every paid invoice
  • Stripe  ACH and wire transfers: 0.8%, capped at $5 per transaction
14-day FREE trial
14-day FREE trial
14-day FREE trial


At $19/month (per annual charge), this plan allows access to business management tools like billing, invoicing and client management, lead capturing, and Google integrations. It also features automated invoice reminders, 100 and 20 monthly SMS credit within and outside the US, and email support.


This plan affords users the entire features of the Essential plan plus marketing campaigns, online coupons, integration with a host of business software, phone support and Vcita branding-free presence. At $45/ month (on annual billing), users of the Business plan also have access to a free setup session.


In addition to the features in the Business plan, the Vcita Platinum plan gives users access to 2 free setup sessions, two-way text messaging with clients, 500 and 100 monthly SMS credits within and outside the US, and priority support. This plan goes for $75/month on annual billing.

Ease of Use

Being a cloud-based SaaS solution, Vcita affords businesses a convenient means to interact with clients, receive payments, and actively manage clients’ data. It can be accessed from Windows, Linux, Mac, Android and iOS systems, without the need for file downloads nor installations. It is supported in every country of the world and can be harnessed as a tool for streamlining both local and international payment systems.
Setting up Vcita may not be the easiest app configuration out there. It requires some technicalities and experience to complete. However, Vcita offers easy ways to complete this setup. It offers two free setup sessions for users on the Platinum plan, one free session for the Business plan users, and a fee of $150 per session for the Essential plan users. There are also webinars, training, blogs and FAQs to guide you as you set up your Vcita account. These resources are helpful and will make your account setup easy.
To be able to use Vcita to receive payments, you will need to integrate it with payment processors like PayPal, Stripe and Square Payments. This integration is effortless and only requires you to input your account and business details on each platform.

Customer Support

Interestingly, Vcita’s customer support service happens to be one of its most enticing perks. Users of this software get to enjoy support in the following ways:

Additional support includes:


There are also regular blogs published on Vcita’s website.

Web contact forms

You can also send tickets to Vcita using their web contact forms.

24/7 Help & Support
24/7 Help & Support
There is 24/7 support available to all users.
Live Online Chat
Live Online Chat
Vcita also provides a live chat option for both paid & free users
Users can also receive support via email.
The FAQ covers basic and advanced software-related issues.
Features & Functionality
General Features

Although Vcita is fundamentally a CRM software, it boasts of a number of accounts receivable features and functionalities:

Receive Online Payments

By supporting accounts receivables, Vcita allows its users to receive online payments directly. These payments can be made from customers’ websites, via e-invoices, and online bookings.

Fundamentally, online payments on Vcita are facilitated by third-party software like Stripe, Square and PayPal. While you can receive payments directly in your accounts when you use Square or Stripe payment platforms, money sent via PayPal will be reflected in your PayPal account.

Receive Payments in Multiple Currencies

When you set up your Vcita profile to match the currency suitable for your business location, you can receive payments in that currency. However, card processors will always charge extra fees for receiving foreign currencies, and exchanging them – if need be.

Estimates, Invoices and Receipts

Vcita speeds up your payment by providing an easy means to customize invoice templates and send professional invoices to your clients. You can also monitor the status of each invoice in real-time. All you need to do is log in to your account, and you’ll find your invoices on the dashboard.

This software also provides a means to send estimates to clients, and also convert those estimates to invoices when it is time to receive payments. And after clients have completed payments, you can issue them receipts, and securely archive the receipts for future use.

Friendly SMS Reminders

Vcita spares users the inconvenience of having to continually bother their clients with payment request calls. You can automatically forward friendly reminders to your clients without coming off as pesky. Your clients also get to receive these reminders as SMS, so you don’t have to wait until they access their emails.

  • 1099 Preparation
  • Accounts Payable
  • Accounts Receivable
  • ACH Payment Processing
  • Approval Process Control
  • Approval Workflow
  • Bank Reconciliation
  • Billing & Invoicing
  • Billing Portal
  • Bookkeeping Services Integration
  • Cash Management
  • Check Processing
  • Check Writing
  • Client Management
  • Contact Database
  • General Ledger
Advanced Features
  • Financial Reporting
  • Mobile Payments
  • Multi-Currency
  • Online Invoicing
  • Recurring Invoicing
  • Quotes/Estimates
Billing Features
  • Hourly Billing
  • Multi-Period Recurring Billing
  • Multiple Billing Rates
  • Project Billing
  • Recurring/Subscription Billing
Tax Preparation
  • Accountant-prep Friendly/Accessible
  • Manage Tax Calculations/Reporting
  • Tax Compliance
  • Payment Processing
  • Payroll Processing
  • Project Management
  • Time tracking
  • Third-party Integrations
Devices Supported
  • Android
  • iPhone/iPad
  • Linux
  • Mac
  • Web-based
  • Windows
Pricing Model
  • Monthly Payment
  • One-Time Payment
  • Annual Subscription

Vcita is a software suited for small businesses that would have their CRM and accounts receivables in one place. It facilitates receivables by synchronizing with a number of payment gateways. And while the different plans in this software may be costly for startups and small businesses, its scheduling and CRM features make up for the price.
With this software, you also get to enjoy a number of invoicing perks to foster funds receipts. You also have a dedicated client portal, client management and client communication tools to centralize your interactions with your clients. However, the subscription fee of this software increases with an increase in the number of users. Hence, if you work on a team of more than five, and would rather access all the features of this software, you may not find the price favorable.

Murad Jaffery
Author: Murad Jaffery
Murad Jaffery is a chartered accountant specializing in the field of accounting and finance. He has been writing on these areas for nearly a decade, and is also an accounting tutor. He holds master’s degrees in accountancy and English literature. Murad enjoys traveling and reading.

Vcita User Reviews

Dylan R
11-50 employees
Used for: 6-12 months
22 Aug - 2021

Great for SMBs

It is easy to run a small business with clients, payments, follow-up of clients, billings, messages, inscriptions to classes, and a quick overview of the situation.


-Easy to communicate with clients and get in touch with them.
-Easy to add and send business documents.


No multiple languages available

Aston P
02-10 employees
Used for: Less than 6 months
23 Aug - 2021

Easy Integration

Vcita turned out to be a wonderful solution for me. It lets you do all the essential stuff, while also integrate 3rd party services. I use it along with my Wix website and it works like a charm.


Integrates with many 3rd party service providers


Very basic

Aleyna C
No employees
Used for: Less than 6 months
23 Aug - 2021

Smooth Configuration

Having used different invoicing services before and going through the mess of configuring them, I can testify that Vcita had completely changed my mind about the process. I started out on a free trial and was fluent in it within a day.

Claudia G
02-10 employees
Used for: Less than 6 months
23 Aug - 2021

Works great overall, could improve on pricing plans

I'm a satisfied customer overall. The service is easy to operate, puts everything in one place, and is altogether very convenient. Nonetheless their pricing plans urge you to subscribe for a full year, and the tiers have mixed features included

Annaliese B
No employees
Used for: 1-2 years
23 Aug - 2021

Handle your work in one place

The upside of Vcita, for me, is being able to track my appointments within the app apart from only dealing with payments. In general, this app has made arranging and handling my work a lot simpler. In addition, I enjoy the benefit of being able to connect


I enjoy the web platform much more than the app. The dashboard is much more visual and accessible on the web in my eyes. I wish the app could reflect that.