The COVID-19 pandemic has changed economies globally and forced businesses around the world to reconsider the way they approach work.
Project management is integral for businesses, now more so than ever before as supply chain delays, difficulties in obtaining permits, and decreased availability of labor threaten to derail timely task completion. Industries experiencing setbacks include fashion, IT, construction, and manufacturing.
Many businesses still have their employees working from home to reduce the risk of COVID-19 transmission. Work-from-home situations have made it challenging for upper management personnel to keep tabs on employees’ tasks completion.
An experienced, knowledgeable manager and the right project management software can go a long way towards saving your organization money, time, and effort by properly planning for any possible obstacles. Here’s how project management can help your company survive and thrive in a pandemic-ridden economy by enabling you to supervise teams successfully virtually.
Large projects require constant communication, so everyone working on a certain task can be on the same page. Any quality project management solution aids collaboration across departments so the team can share documents and relevant information.
The ease of collaboration that a project management software provides is particularly important when employees are working remotely. Most project management software allows you to upload urgent queries that members can respond to quickly in case of emergencies.
Project management tools also enable you to store vendor and client contact information in a centralized space, so you can access invoices and link projects whenever necessary.
In an office environment, project managers and team leaders are responsible for ensuring that each task is completed on time. However, working remotely makes it difficult for management to hold employees accountable. Project managers can’t keep track of each task for every employee.
Any team’s productivity is largely dependent on each member individually taking responsibility for the tasks they have to complete. By working on an online project management software together, all the team members are automatically updated without managers having to keep track.
Project management software can help you hold your employees accountable. The clear deadlines and milestones that you set for each project ensure that your team will stay productive and on track to complete tasks promptly.
Easier Coordination For Meetings
Working from home has made it difficult for employees and managers to communicate efficiently, especially when it comes to meetings. Differences in schedule can cause hindrances in the middle of a particularly important discussion.
An online project management solution can make meetings more productive as it allows you to send employees meeting agendas in advance and set start and end times. Some project management systems, such as Wrike, enable users to integrate video calling tools such as Slack for more streamlined online conferencing.
Wrike’s collaboration with Slack is an essential integration since video calling assists your employees in building personal connections. These conferences will minimize room for possible misunderstandings since a virtual environment builds trust better than phone calls and unstructured, haphazard chat boards.
The importance of routine meetings while working remotely cannot be understated. It’s best to schedule conference calls and coordinated meetings at the same time and on specific days of the week. This approach will allow your team to familiarize themselves with the workflow.
Project management software lets you schedule one-on-one meetings with your employees, create meeting tasks, and set up a discussion board for minutes of meetings. Any employee who has been unable to attend a conference can glean everything they need to know from the discussion.
Managers have to think two, three, sometimes even ten steps ahead to avoid any project delays. The pandemic has increased the frequency with which bottlenecks occur in every industry. Production shortages, shipping delays, and decreased labor availability have slowed progress and made project managers’ jobs much more difficult.
Therefore, keeping track of progress and any possible obstacles is more important now than ever. Project management software helps you ensure that any bottlenecks are smoothed out to prevent them from jeopardizing the project objectives. For instance, Clarizen’s team management tools let you build detailed Gantt charts to view project tasks and scheduled reports. This gives you a clear picture of tasks that are on-track and which ones are behind schedule.
You can centralize each task through project management tools to keep tabs on how productive your team is being in real-time. These tools make team management much easier by giving you overviews of project timelines and tracking individual team members’ progress.
Streamlined Communication With Vendors
Project management tools enable all stakeholders—executive teams, vendors, etc.—to effectively collaborate on tasks. Working remotely requires a greater degree of collaboration both with clients and within the enterprise itself.
Managers have to ensure that they’re protecting the company’s intellectual property while sharing relevant information with stakeholders. A quality project management solution makes it easy for you only to share information that’s necessary while you work with external collaborators.
Customize The System For Maximum Efficiency
There’s a lot of room for confusion and inefficiencies if many collaborators work on the same or similar tasks. Defining parameters and setting clear goals for your team can condition them to complete tasks within the timeframe provided. It’s best to standardize the system, so your team knows what to expect, thereby maximizing productivity.
Many specialized project management software allows you to customize interfaces, dashboards, and templates, so they’re optimized for your team. For instance, Monday.com’s customizable boards, make project management tools easily understandable and usable to your employees as possible. Customization helps you streamline projects and enables your employees to navigate their work-from-home situation better.
With the pandemic in its second wave and showing no signs of slowing down, companies worldwide have to contend with working under these “new normal” circumstances. A non-traditional office environment has different challenges, and managers have to set procedures different from those used in a traditional office environment.
With project management software, companies can keep track of their employees and maximize productivity even through the challenges that a work-from-home environment brings. Project management tools allow your team members to collaborate more easily with internal and external shareholders and stay on track for each task’s timely completion.