About Vcita

Category: Bookkeeping
Vcita offers powerful billing and invoicing software, along with marketing and business management tools for sole proprietors, small business owners, and medium-sized enterprises. To simplify your business, it also integrates with several third-party products.

Company: vcita, Inc.

Vcita is a company that started with the intent of providing better marketing opportunities, especially for small business owners. It provides users with all-in-one business management solutions to boost customer engagement and gain a competitive edge.

This company helps small businesses provide excellent customer experiences and advance email marketing campaigns at a relatively low cost. Over 100,000 users across different fields in 120+ countries trust Vcita to help them save time and focus on business growth.

In-Depth Analysis

0 Overall
Price 4.5
Ease Of Use 4.0
Features 4.0
Support 4.0


  • Advanced estimate management tools
  • Client self-service portal
  • Several subscription packages
  • 14-day FREE trial and demo


  • Essentials plan lacks some important features
  • Subscription plan pricing and features are a bit confusing

Vcita Comparisons

Plans & Pricing

Vcita offers you a 14-day free trial (no credit card required) to test drive the software. You can also request a free Vcita demo.

Vcita has three paid plans to choose from, all of which contain the same billing and invoicing features. These include branded estimates/invoices/receipts, various ways to accept payment online, estimate to invoice to receipt conversions, easy refunding, the ability to save client credit cards, a client portal, offline payment tracking, and more.

14-day FREE trial
14-day FREE trial
14-day FREE trial


Essentials will run you $19/mo if billed annually, or $29/mo if you pay monthly. For that price, you get all of Vcita’s business management and basic invoicing features. You also get an online lead capture widget, Facebook and Google Reserve scheduling integrations, and a $100 monthly SMS credit. Essentials are only available if you have 4 or fewer team members.


Business costs $45/mo (annual billing) or $59/mo (monthly billing) at 1-4 team members; $117 /mo (annual billing) or $139/mo (monthly billing) for 5-10 team members; and $196/mo (annual billing) or $239/mo (monthly billing). Business offers everything found in Essentials, plus several email and SMS marketing campaign features.


Platinum includes everything in the previous plans, plus more automated campaigns and email template customization, and an increased number of potential email recipients. In terms of team features, Platinum lets you set staff roles and permissions, and automate task assignments to specific staff members. All of this costs $75/mo if paid annually, or $99/mo if paid monthly for 1-4 members; $164/mo if paid annually or $195/mo if paid monthly for 5-10 members, and $274/mo if paid annually or $334/mo if paid monthly.

Ease of Use

Vcita is designed to be easy to understand and start using the moment you sign up. Even if you’re brand new to billing and invoicing software, it shouldn’t take long for you to find your way around. Setting up the software is fast, and navigating through the different screens isn’t too hard.

Customer Support

Vcita offers email support to all customers. Beyond that, phone support is only available to Business or Platinum customers. Still, Vcita’s extensive FAQ/guide library or Facebook group might have answers to your questions.

Additional customer support:

Vcita has a Facebook group where you can ask questions and discuss Vcita with other customers

Phone Support
Phone Support
Available for Business and Platinum customers
All plans can email the company with support requests
Video Tutorials
Video Tutorials
Available on YouTube
Extensive library of guides are availble
Features & Functionality
General Features

Vcita is all about consolidating various administrative and marketing functions to free up time. Its central financial dashboard helps you do this by showing an overview of your financial situation and letting you view various details.

Client Management

Managing your clients is easy in Vcita. You can add clients directly in the application, via email invitation, import them from an Excel or CSV file, or bring them in from Google Contacts. Once you have clients in Vcita, you can use many filters and sorting features to sift through them.

Client Self-Service Portal

Providing clients a single area where they can receive invoice reminders, view and pay invoices, and look over their payment history is sure to increase their satisfaction when dealing with your firm. Fortunately, Vcita lets you provide them a client self-service portal for all of that.

Automated Payment Reminders

Collecting payment is tedious, especially when you have stingy clients and customers. With Vcita, you can set custom, automated payment reminders for nearly any time and interval you want. Plus, you can add SMS reminders with a single extra click.

Offline Payment Tracking

Do any of your clients pay you offline? Maybe they prefer to mail your a check. No worries, because Vcita thought of that. Clients can pay over the phone, by cash, or wire transfer and you can record said payments accordingly with ease.

Estimates to Invoices to Receipts

To make billing as seamless as possible, Vcita lets you convert estimates into invoices, then turn those invoices into receipts. All you have to do is make the estimate, and the rest is mostly taken care of for you.

Miscellaneous Helpful Billing and Invoicing Features

Vcita makes getting paid easier by letting your display pricing on your website, allowing you to collect payment through those pricing widgets on your site, letting you offer, bundle discount service packages, and more.

  • General Ledger
  • Manages Accounts Payable/Receivable
  • Income & Expenses Tracking/Management
  • Account Reconciliations
  • Bookkeeping Services Integration
  • Financial Reporting
  • Receipt Scanning
  • Invoicing
  • Dashboards
  • Auditing
  • Inventory Tracking/Management
  • Pay Bills
  • Cloud-based
  • Collections
  • Multi-currency
  • Multi-user Access
  • Manage Vendors/Contacts
  • Manage Purchase Orders
  • Bank and Credit Card Synchronization
  • Payroll Management
  • Convert Quotes to Invoices
  • Mobile App
Tax Preparation
  • Tax Compliance
  • Manage Tax Calculations/Reporting
  • Accountant-prep Friendly/Accessible
Time-Saving Automations
  • Automation of Invoices/Notifications
  • Suggests Transaction Matches
  • Purchase Order Automation
  • Payment Processing
  • Payroll Processing
  • Project Management
  • Time tracking
  • Third-party Integrations
Supported Devices
  • Windows
  • Android
  • Linux
  • iPhone/iPad
  • Mac
  • Web-based
Pricing Model
  • Monthly Payment
  • One-Time Payment
  • Annual Subscription

Vcita brings a lot to the table when it comes to billing and invoicing. You can customize your invoices, set automated payment reminders, accept payments offline, instantly send refunds, save client credit card information, and more. When combined with the marketing and other business management features, Vcita’s presents a compelling package to freelancers, service professionals, and other small to medium-sized businesses.

Bradley Schnitzer
Author: Bradley Schnitzer
Bradley Schnitzer helps businesses gain loyal customers through informative content pieces and persuasive copy. He is passionate about personal finance and helping budding freelancers further their careers.

Vcita User Reviews

Annaliese B
No employees
Used for: 1-2 years
09 Dec - 2021

Handle your work in one place

The upside of Vcita, for me, is being able to track my appointments within the app apart from only dealing with payments. In general, this app has made arranging and handling my work a lot simpler. In addition, I enjoy the benefit of being able to connect


I enjoy the web platform much more than the app. The dashboard is much more visual and accessible on the web in my eyes. I wish the app could reflect that.

Claudia G
No employees
Used for: Less than 6 months
09 Dec - 2021

Easy Integration

Vcita turned out to be a wonderful solution for me. It lets you do all the essential stuff, while also integrating 3rd party services. I use it along with my Wix website and it works like a charm.


Integrates with many 3rd party service providers


Very basic