Best Time and Attendance Software for 2025

Time and attendance software isn’t just about tracking hours-it’s about building efficiency, accuracy, and trust in your workforce management. From eliminating payroll errors to keeping teams accountable, the right system can transform the way your business runs.

Whether you’re managing a local shop, a growing startup, or a multi-location business, these tools give you the power to schedule smarter, track time from anywhere, and simplify payroll.

Why Trust Us?

We don’t just compile lists-we test, compare, and evaluate software through the lens of small and mid-sized businesses. Our process is built on real-world scenarios, strict editorial guidelines, and hands-on experience.

How We Chose the Best Time and Attendance Software

When reviewing time and attendance systems, we focused on features that save time, improve accuracy, and keep your business compliant.

Must-Have Core Features

• Scheduler: An easy-to-use scheduler to create and manage shifts without endless spreadsheets

• Mobile time clock: Employees can clock in/out from their phone-perfect for remote or field teams

• Geofencing: Clock-ins only work from approved job sites, helping prevent “buddy punching”

• Absence management: Automatic tracking of PTO, sick days, and other absences

Usability Features That Matter

• Ease of use: Quick setup and an intuitive interface so your team actually uses it

• Customizability: Shift patterns, user roles, and reporting that fit your business

• Quick login: Instant access for clock-ins-no time wasted at the start of shifts

• Budget-friendly: Cost-effective for SMBs without hidden fees

• Responsive support: Fast, knowledgeable help when you need it

Other Key Features We Looked For

• Automated alerts & reminders: Reduce missed shifts and late arrivals

• Custom reporting: Track labor costs, overtime, and attendance trends

• Payroll integration: Direct sync with payroll to avoid double entry

The 6 Best Time and Attendance Software for 2025

1. Connecteam – Best All-in-One for Mobile and Field Teams

Connecteam is an intuitive and mobile-first time and attendance platform designed specifically for non-desk teams. Its powerful combination of scheduling, GPS-enabled clock-ins, and in-app communication makes it a top choice for industries like construction, retail, hospitality, and field services.

With Connecteam, managers can create shifts in minutes using a drag-and-drop scheduler, assign tasks, and send automatic reminders. Employees can clock in from approved locations only, thanks to geofencing, and log shift-specific notes or forms. The system also offers complete PTO tracking, overtime calculation, and automated timesheet approvals, eliminating tedious manual work.

Pricing is SMB-friendly, with a free tier for up to 10 users and paid plans offering expanded features and advanced reporting.

4.6

4.6

Connecteam

3 months free on annual plans*

Starting from:

$29 /mo

Real-time employee tracking

Business operations one stop-shop

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Key Features

• GPS-enabled time clock and geofencing

• Drag-and-drop shift scheduler

• Complete PTO management

• Automated timesheets and shift reminders

• Shift-specific tasks, forms, and checklists

• In-app team chat and announcements

Pros

• Intuitive and easy to use

• All-in-one workforce management solution

• Great mobile experience for field staff

• Affordable for small businesses

2. Rippling – Best for Automated Payroll Integration

Rippling is more than a time and attendance tool-it’s a complete workforce management platform that combines HR, payroll, IT, and finance. Its time tracking module is tightly integrated with payroll, ensuring that approved hours instantly sync without manual data entry.

Businesses can automate overtime calculations, track job-specific hours for accurate costing, and set compliance rules by location. Rippling also supports multi-state and multi-country operations, making it ideal for fast-growing SMBs with distributed teams. The software’s automation capabilities mean managers spend less time on admin tasks and more on strategy.

3.8

3.8

Rippling

All-in-one HR platform

Starting from:

$8/mo +$8/user

Built for all businesses small to large

Automate tax registration

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Key Features

• Fully automated payroll integration

• Overtime and compliance tracking

• Job costing and project-based time tracking

• Geofenced mobile clock-ins

• Customizable reporting and analytics

Pros

• Saves hours through automation

• Handles compliance across multiple jurisdictions

• Scales easily with business growth

• Integrates HR, payroll, and IT in one platform

3. BambooHR – Best for PTO + Time Tracking in HR-First Businesses

BambooHR is well-known for its employee-focused HR suite, and its time tracking module fits perfectly into that ecosystem. This tool simplifies PTO requests, approvals, and accrual tracking, all within a clean, user-friendly interface.

While BambooHR’s scheduling features are more basic compared to dedicated shift-planning tools, it shines in its integration with employee records, performance reviews, and onboarding. For SMBs that prioritize HR processes and culture, BambooHR offers a seamless way to manage both time and talent.

4.7

4.7

BambooHR

7-Day free trial

Starting from:

$19 /mo /employee

All-in-one payroll software

Over 130+ seamless app integrations

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Key Features

• PTO and leave tracking with manager approvals

• Employee self-service for requests and updates

• Mobile clock-ins and timesheet submission

• Integration with the full BambooHR suite

• Customizable time-off policies

Pros

• Clean, intuitive interface

• Strong HR and people management tools

• Ideal for HR-centric organizations

• Great mobile app experience

4. Gusto – Best Payroll-First Option with Geofenced Clock-Ins

Gusto is primarily a payroll solution, but it has evolved to include robust time tracking capabilities. With geofenced clock-ins, employees can only log hours from approved work sites, helping maintain accuracy and prevent time fraud.

Gusto automatically calculates overtime, syncs approved hours to payroll, and allows for easy PTO management. Its straightforward pricing and user-friendly dashboard make it a favorite for small businesses that want payroll and time tracking in one place.

4.4

4.4

Gusto

Direct access to certified HR experts

Starting from:

$40 /mo

Award-winning payroll & HR Software

Run payroll in a few clicks

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Key Features

• Geofenced mobile clock-ins

• Automatic overtime calculation

• PTO tracking and approvals

• Direct payroll integration

• Employee self-service portal

Pros

• Simplifies payroll and time tracking in one tool

• Easy for small business owners to manage

• Transparent, predictable pricing

• Strong compliance support

5. Paycor – Best for Biometric and Compliance-Heavy Industries

Paycor offers a robust time and attendance system designed for industries where compliance and security are critical, such as healthcare, manufacturing, and government contracting. It supports biometric clock-ins, reducing the risk of “buddy punching,” and provides in-depth labor cost reporting for budget control.

Managers can set overtime alerts, customize compliance rules, and integrate directly with payroll to streamline approvals. The system also supports both physical time clocks and mobile access, giving flexibility to diverse workforces.

4.0

4.0

Paycor

Stress-free HR and Payroll

Starting from:

$99 /mo

Trusted by 40,000+ businesses

End to end payroll and HR management

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Key Features

• Biometric time clocks

• Labor cost reporting and analytics

• Overtime alerts and compliance rules

• Payroll integration

• Mobile and kiosk clock-in options

Pros

• Excellent for regulated industries

• Strong compliance and security features

• Flexible hardware and software options

• Detailed reporting for cost control

6. ADP – Best Scalable Solution with Advanced Analytics

ADP is a long-standing leader in payroll and HR, and its time and attendance tools are designed for scalability. It supports biometric, mobile, and web-based clock-ins, with advanced analytics to track labor trends and improve scheduling efficiency.

ADP’s flexible modules mean SMBs can start small and expand as their needs grow, adding features like workforce forecasting and labor cost optimization. Its compliance tools and reporting capabilities are especially valuable for businesses operating across multiple states or industries.

3.9

3.9

ADP

Get 3 months FREE

Starting from:

Custom /

Software designed for the unique needs of your business

Seamless integration with payroll

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Key Features

• Multiple clock-in options: mobile, web, biometric

• Advanced workforce analytics

• Customizable reports and dashboards

• Compliance tracking and audit support

• Payroll integration with all ADP plans

Pros

• Highly scalable for long-term growth

• Rich analytics and forecasting tools

• Strong compliance and audit readiness

• Trusted, established provider

How to Choose the Right Time and Attendance Software (Short Guide)

Choosing the wrong time and attendance system can waste money and frustrate your team. Here’s a step-by-step way to pick the right one for your business, based on real-world HR and payroll challenges.

1. Pinpoint Your Biggest Pain Points

• Payroll errors: If manual timesheets are causing pay mistakes, choose a tool with automatic payroll integration (e.g., Rippling or Gusto).

• Missed shifts: If scheduling issues are the problem, look for drag-and-drop scheduling with automated shift reminders (e.g., Connecteam).

• Overtime creep: For businesses struggling with overtime costs, pick software with real-time overtime alerts (e.g., Paycor).

2. Match Features to Your Workforce Type

• Deskless or mobile teams: You’ll need GPS-enabled mobile clock-ins and geofencing so employees can only clock in from approved locations (e.g., Connecteam).

• Office-based staff: A simple web clock-in with PTO tracking might be enough (e.g., BambooHR).

• Mixed workforce: Opt for a platform offering multiple clock-in methods (mobile, web, biometric) for flexibility (e.g., ADP).

3. Consider Scalability and Future Needs

• Small but growing? Start with a plan that fits your budget but can add advanced features later. For example, ADP lets you add forecasting and analytics as you grow.

• Multi-location expansion: Ensure the software supports multi-site compliance rules and centralized reporting so you can manage all locations in one dashboard.

4. Test Before You Commit

• Free trials: Most providers offer 14–30 day free trials-use them to test mobile apps, scheduling, and reporting.

• Pilot program: Run the software with one department first. Measure time saved, payroll accuracy, and employee adoption before rolling it out company-wide.

• Compare data: Track how many hours you save per week and whether attendance accuracy improves during the trial period.

✅ Pro Tip: Involve managers and frontline staff in the decision. They’ll spot usability issues you might miss during a quick demo.

Final Thoughts

If you need mobile-first tracking with scheduling, Connecteam is unbeatable for deskless teams. For full automation with payroll, Rippling is the smart choice. And if payroll simplicity is your top priority, Gusto keeps it stress-free.

The right system will do more than track time-it will make your entire workforce management smoother, more accurate, and ready for growth.