Best Free Scheduling Software for 2025

Running a small business means keeping track of a lot: client calls, team meetings, interviews, and appointments. And let’s be honest, doing it all manually can get messy fast. The good news? You don’t need to spend a dime to get organized. Some excellent free scheduling tools can help you stay on top of everything, save time, and make life easier for you and your clients.

This guide covers the best options for free digital planners, meeting room booking tools, and automatic schedule generators online.

1. Calendly

Best for: Client meetings, sales calls, and interview scheduling

Calendly is one of the most widely used free scheduling tools, trusted by more than 20 million users globally. It simplifies the scheduling process by letting others book time with you directly. Founded in 2013, Calendly has become a go-to solution for businesses of all sizes, especially those that rely on calls and appointments to drive revenue.

Why it stands out: You just set your availability and share a booking link. Calendly handles everything else, from syncing calendars to sending reminders. It’s beneficial for freelancers, consultants, and recruiters.

Free features:

• One active event type (like a 30-minute meeting)

• Integration with Google Calendar, Outlook, and Zoom

• Automatic time zone detection

• Shareable scheduling link

• Email reminders and confirmations

 

is ideal as a free interview scheduling tool and a call schedule solution for solo professionals and small teams.

2. Zoho Bookings

Best for: Service providers who use Zoho or want easy integrations

Zoho is a well-established global SaaS provider serving over 90 million users worldwide. Zoho Bookings integrates smoothly with other Zoho tools like CRM, making it a strong choice for service businesses that rely on customer data and automation.

Why it stands out: This tool is perfect if you’re already using Zoho’s ecosystem or need a scheduler that works well with email and CRM tools.

Free features:

• 1 staff member and 1 calendar

• Website booking widget

• Sync with Google and Outlook calendars

• Email and SMS notifications

• Integration with Zoom and Google Meet

Zoho Bookings also works as a free digital planner, especially useful for small teams and solo consultants.

3. Square Appointments

Best for: Salons, wellness professionals, and solo retailers

Square serves millions of small businesses and is one of the most trusted names in payment technology. Square Appointments brings that trust into the world of scheduling.

Why it stands out: You can manage your bookings and take payments in one place. Ideal for hair stylists, massage therapists, and independent retailers.

Free features (for individuals):

• Online booking site

• Built-in payment processing

• Appointment reminders via text and email

• Cancellation and no-show protection

• Google Calendar sync

Square Appointments functions as both a free calendar and a payment-ready scheduling platform.

4. SimplyBook.me

Best for: Small service businesses that are growing

SimplyBook.me is used by over 50,000 businesses globally. It focuses on flexibility and customization, which makes it great for niche industries.

Why it stands out: It offers industry-specific features for healthcare, fitness, and education, helping you tailor the booking process to fit your business model.

Free features:

• 50 bookings per month

• One premium feature (e.g., payments or forms)

• Website or widget for scheduling

• Integration with Google Calendar and Zoom

• Mobile client access

This is a highly customizable free appointment scheduling software for businesses on the rise.

5. Setmore

Best for: Teams managing multiple calendars

Setmore is trusted by thousands of teams around the world for coordinating bookings across departments. It’s simple, fast, and cloud-based.

Why it stands out: If your team needs to coordinate internal and external meetings, Setmore offers a great combination of accessibility and organization.

Free features:

• Up to 4 users

• Team calendar with public booking page

• Accept payments via Square

• Email and SMS reminders

• Built-in video calling (Zoom or Teleport)

It works well as a free meeting room booking software for offices, startups, or service teams.

6. Monday.com

Best for: Organizing projects and scheduling tasks

Monday.com powers over 180,000 customers worldwide and is known for its highly visual work management tools. While not a typical scheduler, it excels at helping teams plan, track, and execute tasks in one place.

Why it stands out: Its calendar and timeline views make it a powerful free digital planner for small teams managing multiple deadlines.

Free features:

• Calendar and timeline views

• Ready-to-use project templates

• Integrations with Outlook and Google Calendar

• Task assignments and automation

• Two user seats on the free plan

If you’re balancing projects and resources, this is a great place to start.

7. Picktime

Best for: Scheduling across locations or services

Picktime is used in more than 100 countries and is built for simplicity. It supports bookings for both people and resources, like rooms or equipment.

Why it stands out: It’s a strong option for managing services across multiple locations or departments.

Free features:

• Unlimited bookings

• Up to 3 team members

• Multi-location support

• Recurring bookings

• Customer records and email reminders

Great for anyone looking for a free automatic schedule generator online with flexibility.

8. Appointy

Best for: Local service businesses

Appointy supports over 200,000 businesses across different industries. It is known for combining appointment scheduling with local business tools.

Why it stands out: Appointy lets customers book via your website, social media, or mobile, making it ideal for visibility and convenience.

Free features:

• 1 user and 5 services

• Facebook, Instagram, and website booking

• Google Meet integration

• Basic analytics dashboard

Appointy serves well as both service scheduling software and an easy-to-use free calendar.

9. Homebase

Best for: Hourly employee scheduling

Homebase is trusted by over 100,000 businesses, especially in retail, hospitality, and food service. It focuses on workforce management for hourly employees.

Why it stands out: You can plan shifts, track hours, and manage labor costs in one platform.

Free features (1 location, 20 employees):

• Drag-and-drop schedule builder

• Digital time clock

• Timesheets and payroll integration

• Employee shift reminders

• Mobile app for staff

It is one of the best free digital planner tools for shift-based teams.

10. HubSpot Meetings Tool

Best for: Sales and marketing teams using HubSpot CRM

HubSpot is a global leader in inbound marketing and CRM, used by over 177,000 customers. Its meeting tool integrates seamlessly with its platform.

Why it stands out: It aligns your calendar with your CRM, letting prospects and leads book time with your team directly.

Free features:

• Personal and team booking links

• Round-robin scheduling for teams

• CRM data integration

• Sync with Google and Outlook calendars

A great call schedule tool and a strong free interview scheduling tool for sales teams.

11. Google Calendar

Best for: Everyday scheduling for individuals and teams

Google Calendar is used by billions worldwide. It’s one of the most reliable and accessible scheduling tools on the market.

Why it stands out: It integrates with Gmail, Drive, Zoom, and dozens of other tools, making it highly flexible.

Free features:

• Unlimited events

• Calendar sharing

• Event color coding and reminders

• Recurring events

• Mobile and desktop apps

A top choice for a free calendar with easy sharing and broad compatibility.

12. Microsoft Outlook Calendar

Best for: Microsoft 365 business users

Outlook Calendar is part of the Microsoft 365 suite, which is used by over one million companies worldwide. It brings email and scheduling together in one place.

Why it stands out: If your organization already uses Microsoft Teams, OneDrive, or Word, Outlook Calendar is a perfect fit.

Free features:

• Integrated email and calendar

• Shared calendars and team booking

• Task and appointment management

• Works across web, desktop, and mobile

An excellent free digital planner for teams already invested in Microsoft’s ecosystem.

Summary: Which Free Scheduling Tool Is Best for You?

Use Case	Best Tool(s)
Client meetings	Calendly, HubSpot
Shift scheduling	Homebase
Salon or wellness bookings	Square Appointments, Setmore
Service provider scheduling	Zoho Bookings, Appointy
Project planning	Monday.com
Shared team calendar	Picktime, Google Calendar
Sales or interviews	HubSpot, Calendly

Frequently Asked Questions (FAQ)

What is the best free scheduling app?
Calendly is one of the best tools for professionals. For teams, Homebase and Setmore are strong options.

Does Google have a free scheduling tool?
Yes, Google Calendar is free and integrates easily with apps like Zoom and Gmail.

What is the best free daily planner?
Monday.com is great for project-based planning. Google Calendar works well for everyday use.

Does Google have a project scheduling tool?
Not directly, but you can use Google Calendar and Sheets for simple scheduling. For more robust features, consider Monday.com.

What is the most popular scheduling software?
Google Calendar is the most widely used. Calendly, Outlook, and Square Appointments are also highly popular.

Which is better, Calendly or Google Calendar?
Calendly is better for letting others book time with you. Google Calendar is best for managing your schedule.

What is the best free shared calendar app?
Google Calendar and Picktime are great for shared scheduling. Setmore also offers shared team features.

Is Google Calendar totally free?
Yes, it is free for anyone with a Google account and offers a wide range of features at no cost.

Is there a better calendar than Google?
It depends on your needs. HubSpot is better for CRM features, Monday.com is stronger for task planning, and Google Calendar is the most universal and user-friendly option.

Final Thoughts

If you’re looking for the best free scheduling software in 2025, you have a lot of high-quality choices. From simple personal planners to feature-rich business platforms, these tools can help you stay on track, boost productivity, and create a better experience for your team and your clients.

Start with something easy like Calendly or Google Calendar, and upgrade to more advanced solutions like Monday.com, Homebase, or Zoho Bookings as your needs grow.

Scheduling doesn’t need to be a hassle. The right tool can turn your calendar into a productivity engine.