Best Onboarding Software for 2025
The best employee onboarding software streamlines the often complex, time-intensive process of welcoming new employees, making it efficient, organized, and engaging. With digital tools to handle everything from background checks and document signatures to assigning tasks for the hiring team, onboarding software helps create a smooth start for new hires.
- All-in-one payroll software
- Over 130+ seamless app integrations
- 24/7 Award-winning support
- Trusted by 40,000+ businesses
- End to end payroll and HR management
- Customized dashboards and reporting
- Streamlined onboarding process
- Integrations with leading HR tools
- Cost saving features
- Built for all businesses small to large
- Automate tax registration
- Hire and onboard remote employees
- Real-time employee tracking
- Business operations one stop-shop
- Quick task management
- Software designed for the unique needs of your business
- Seamless integration with payroll
- 24/7 customer support
- Advanced analytics to track KPIs & impact
- Automates onboarding, payroll & reporting
- Designed to support fast-growing companies
Many platforms offer onboarding templates, mobile-friendly self-onboarding, and customized new hire training programs, making it easy for organizations to deliver a consistent and welcoming experience. For HR teams, these platforms save valuable time by automating administrative tasks and ensuring compliance while enabling managers to provide a personalized onboarding journey that fosters engagement and accelerates productivity. Whether you’re looking to improve efficiency, ensure consistency, or build a welcoming onboarding experience, the best onboarding software platforms are essential tools for any business.
Our Top Picks
- Paycor: Ideal for flexible, scalable onboarding solutions for diverse business sizes, making it one of the best HR onboarding software options available
- BambooHR: Ideal for small to mid-sized businesses seeking user-friendly onboarding
- Rippling:Ideal for startups and fast-growing companies needing HR and IT integration
- ADP: Ideal for large organizations with extensive compliance and integration needs
- Connecteam: Ideal for distributed and deskless teams requiring mobile-first onboarding
- Deel: Ideal for global teams focused on compliance and international onboarding processes
- HiBob: Ideal for companies prioritizing culture and employee engagement
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Unlike many other review platforms, we conduct in-depth evaluations of the software and services we feature. Our expert team tests and actively uses the tools we review to understand their features, performance, and value comprehensively. Our assessments are based on real-world use, giving you insights beyond surface-level descriptions.
Our research methodology includes analyzing key consumer factors such as pricing, functionality, device usability, scalability, customer support quality, and unique industry-specific features.
This hands-on approach and dedication to transparency mean you can trust Sonary to deliver regular, up-to-date content and recommendations that are well-researched and genuinely helpful for your business needs.
The Best Onboarding Software of 2025
Paycor
Best for: Businesses needing a flexible and scalable HR platform with a comprehensive onboarding module.
Paycor offers a full-service HR solution designed to automate and simplify employee onboarding. The platform enables HR teams to personalize onboarding workflows with automated task reminders, electronic document management, and customized welcome packets for new hires.
Paycor also provides customizable onboarding workflows, allowing organizations to tailor the onboarding experience by creating specific task lists, checklists, and templates that align with various roles and departments.
Paycor’s onboarding module integrates with payroll and benefits, allowing employees to seamlessly transition as they complete their onboarding tasks. Additionally, Paycor includes tracking compliance, reducing administrative burden, and helping organizations adhere to regulatory requirements effortlessly.
Features
General Features
Attendance Tracking
Applicant Tracking
Taxes
Training
Pricing Model
Deployment
Pros & Cons
Pros
Cons
BambooHR
Best for: Small to mid-sized businesses prioritizing a user-friendly interface and robust employee onboarding experience.
BambooHR is known for its intuitive design and ease of use, making it ideal for smaller HR teams. BambooHR’s onboarding tools support preboarding, helping new hires get acquainted with the company culture and values even before their first day. It offers custom workflows, e-signatures, and task automation to streamline the onboarding experience.
New hires receive personalized onboarding checklists, allowing them to manage their tasks at their own pace. BambooHR’s automated reminders ensure nothing slips through the cracks, and it allows team members to collaborate by assigning onboarding tasks across departments.
Features
General Features
Attendance Tracking
Applicant Tracking
Training
Pricing Model
Deployment
Pros & Cons
Pros
Cons
Rippling
Best for: Fast-growing startups and enterprises seeking comprehensive HR and IT integration for onboarding.
Rippling’s onboarding process combines HR and IT, making it a unique choice for businesses that require advanced automation. The platform goes beyond basic onboarding tasks by managing new hires’ payroll setup, benefits enrollment, and provisioning of devices and applications on their first day.
Rippling also reduces manual processes through automation, streamlining tasks like training, document management, and progress tracking. This not only enhances compliance but also accelerates new hires’ time-to-productivity.
Rippling also offers compliance automation and background check integrations, allowing organizations to meet regulatory standards efficiently. The entire process is customizable, so each new employee receives an onboarding experience tailored to their role, location, and department.
Features
General Features
Attendance Tracking
Applicant Tracking
Taxes
Training
Pricing Model
Deployment
Pros & Cons
Pros
Cons
ADP
Best for: Large organizations looking for an all-in-one platform with extensive compliance and integration options.
ADP is a trusted name in HR and payroll, and it is known for its scalability and compliance capabilities. ADP’s onboarding module supports everything from form completion and background checks to benefits enrollment and payroll integration, creating a unified process for HR teams and new hires. ADP streamlines onboarding processes for new hires, ensuring a smooth and efficient integration into the company.
The platform features a mobile app for onboarding on the go. It integrates with ADP’s extensive HR ecosystem, making it easy for large businesses to implement a comprehensive onboarding process across locations. ADP also offers built-in compliance features, ensuring that new hires complete essential forms and meet regulatory requirements.
Features
General Features
Attendance Tracking
Applicant Tracking
Taxes
Training
Pricing Model
Deployment
Pros & Cons
Pros
Cons
Connecteam
Best for: Onboarding solutions for mobile-first distributed teams and deskless workforces.
Connecteam is designed for companies with a deskless workforce. It offers mobile-based onboarding features that allow new hires to access resources, complete forms, and review company policies directly from their smartphones. It enables companies to create custom workflows and interactive training sessions, benefiting industries like retail, logistics, and field services.
Connecteam’s onboarding tools are easy to navigate, helping employees get accustomed to company practices and standards. They also include task tracking and ensure each process step is completed efficiently.
Features
General Features
Attendance Tracking
Applicant Tracking
Training
Pricing Model
Deployment
Pros & Cons
Pros
Cons
Deel
Best for: Companies with global teams needing a compliance-first onboarding platform for international hires.
Deel focuses on simplifying the onboarding process for international employees, handling complexities around tax, payroll, and compliance for businesses with remote or global workforces. The platform automates contract generation, facilitates e-signatures, and manages payroll according to local regulations, ensuring that companies remain compliant across regions.
Deel’s onboarding program is tailored for international employees, providing a well-structured approach to integrate new hires effectively.
Deel provides a tailored onboarding experience that accommodates different employment laws and requirements by country, making it ideal for companies hiring across multiple jurisdictions.
Features
General Features
Attendance Tracking
Applicant Tracking
Taxes
Training
Pricing Model
Deployment
Pros & Cons
Pros
Cons
HiBob
Best for: Companies focused on fostering culture and engagement during onboarding.
HiBob offers an engaging and personalized onboarding experience with tools that emphasize culture-building and employee engagement. New hires have access to interactive dashboards, social features, and cultural insights, helping them feel connected from day one.
HiBob allows HR teams to create custom onboarding workflows, assign tasks, and track progress, all while integrating with HiBob’s performance management and HR analytics modules. The platform’s user-friendly design ensures that onboarding isn’t just about task completion but also about enhancing the employee experience.
Features
General Features
Attendance Tracking
Applicant Tracking
Taxes
Training
Deployment
Pros & Cons
Pros
Cons
What Is Employee Onboarding Software?
Onboarding software is a specialized tool designed to manage and simplify the new hire onboarding process. It automates essential tasks like documentation, compliance, and training, allowing HR teams to manage onboarding workflows more efficiently. This software ensures that every step of the onboarding journey is documented, tracked, and organized, helping companies deliver a consistent experience for every new hire. Key functionalities typically include:
- Digital Documentation: Enables new hires to complete, sign, and submit forms electronically, streamlining paperwork.
- Task Automation: Assigns tasks to HR and managers, tracks completion, and sets reminders to ensure timely onboarding.
- Training Portals: Provides access to training materials, company policies, and other onboarding resources in a centralized platform.
- Employee Progress Tracking: Allows managers and HR teams to monitor new hires’ progress and provide feedback as needed.
- Onboarding Progress: Tracks and manages new employees’ advancement through onboarding, using analytics and reporting features to identify bottlenecks and ensure task completion.
This centralized approach eliminates administrative burdens and ensures new employees receive the support they need to quickly become productive.
Do You Need Onboarding Software?
Onboarding software benefits organizations across various industries, from small startups to large enterprises. Here are signs that onboarding software could be a valuable addition:
- High Hiring Volume: When onboarding multiple employees simultaneously, software can keep things organized and efficient.
- Remote or Hybrid Workforce: With onboarding software, remote employees have equal access to resources, ensuring consistency.
- Compliance Requirements: Automated compliance checklists help companies meet legal standards, minimizing risks.
- Enhanced Employee Experience: A smooth onboarding process helps new hires feel welcomed, leading to improved engagement and retention.
Organizations looking to reduce onboarding time, lower costs, or provide a consistent experience for all new hires will find onboarding software a highly effective solution.
How Much Does Onboarding Software Cost?
Onboarding software pricing varies significantly depending on functionality, user base, and customization options. Generally, it’s priced per employee or user per month, with various tiers available:
- Basic Plans: Ranging from $5–$20 per user per month, these plans cover core features such as document management, task tracking, and basic integrations.
- Advanced Plans: For $20–$50 per user per month, advanced plans offer customization, integrations with other HR tools, analytics, and training modules.
- Enterprise Plans: Starting at $50+ per user per month, these plans often include highly customizable workflows, dedicated support, and additional modules for large organizations.
For small businesses, free trials or basic plans may be suitable. Larger companies often find it cost-effective to invest in advanced or enterprise plans due to added features like compliance, reporting, and automated workflows. Before choosing, assess the potential ROI by considering the time and resources saved through automation and improved employee satisfaction.
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Features To Consider When Buying Onboarding Software
Not all onboarding software is created equal. Choosing the right onboarding tool for your organization is crucial to streamline and enhance the employee onboarding process. Here are essential features to look for:
- Customizable Workflows: Allows HR to tailor the onboarding process to match company policies and specific role requirements.
- Digital Document Management: Enables efficient handling of documents such as employment agreements, tax forms, and compliance certifications.
- Progress Tracking: Tracks each new hire’s journey, enabling HR to follow up and provide timely support.
- Task Assignment and Reminders: Allows managers to assign tasks, set deadlines, and send automated reminders.
- Training and Resource Library: Provides access to onboarding materials, company policies, and training resources in one place.
- Self-Service Capabilities: Empowers employees to complete onboarding steps, access resources, and update personal information independently.
- Analytics and Reporting: Offers insights into completion rates, time spent on each step, and overall process efficiency.
- Integration with HR Tools: Integrates with other HR systems like payroll, benefits, and learning management systems (LMS) to streamline HR operations.
These features collectively improve the onboarding experience, providing new hires with the tools they need while keeping HR teams informed and organized.
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How To Choose The Best Onboarding Software
Selecting the best onboarding software involves understanding your organization’s specific needs. Here’s a streamlined approach to choosing the right solution:
- Define Your Goals: Identify key pain points in your current onboarding process and what improvements you seek. Do you need compliance support, faster onboarding, or better training tools?
- Set a Budget: Evaluate your budget and the potential return on investment (ROI) through efficiency, reduced administrative workload, and improved new hire experience.
- Evaluate Usability: Ensure that both HR teams and new hires find the platform intuitive and easy to navigate.
- Track Onboarding Progress: Look for features that allow you to track onboarding progress, helping HR teams and managers monitor new hires’ integration and address any bottlenecks.
- Assess Scalability: If you anticipate growth, look for software that can scale with your team and adapt to evolving needs.
- Research Security and Compliance: Confirm that the software meets industry-standard data security protocols and compliance requirements.
- Request Demos or Trials: Experiencing the software firsthand helps evaluate its user-friendliness, features, and compatibility with existing systems.
Choosing onboarding software that aligns with your goals will enhance your HR operations, increase employee satisfaction, and optimize time and resource management.
Alternatives to Onboarding Software
In some cases, standalone onboarding software may not be necessary or suitable. Here are alternative solutions to consider:
- Human Resources Information Systems (HRIS): Comprehensive HRIS platforms include onboarding as one of many HR functionalities, along with payroll, benefits, and performance management.
- Learning Management Systems (LMS): For companies focused on training, an LMS may be a better option, as it allows for in-depth skill-building and course management.
- Project Management Tools: Some companies use tools like Asana or Trello for onboarding task tracking, which can be useful for managing deadlines and tasks in small teams.
- Manual Onboarding with Spreadsheets: For small businesses with a limited budget, manual onboarding with spreadsheets, forms, and checklists can work, though it lacks automation and scalability.
Each alternative has strengths and weaknesses, so consider your organization’s priorities, budget, and scalability needs when evaluating options.
Conclusion
Onboarding software is invaluable for businesses looking to streamline their new hire process, improve retention, and enhance employee engagement. From automating document management to tracking new hire progress, onboarding software ensures that the process is efficient, consistent, and aligned with organizational standards. By defining your goals, researching features, and considering budget and scalability, you can find onboarding software that meets your needs and supports a positive onboarding experience.
Choosing the best onboarding software can empower your HR team, reduce administrative work, and create a welcoming and productive environment for new hires. Whether you’re a small business looking to streamline essential processes or a larger organization requiring advanced features, the right onboarding software can be a game-changer for your growth and success.
