Employee training is an important aspect in enhancing the staff’s motivation levels, performance, and retention. These factors are the main reasons why organizations should set aside funds and other resources to improve the skills of their employees.
However, it is important to consider whether the training process is working or not. Employers and managers should record the number of employees who complete the online courses, review materials, and learn skills to implement them on the job.
These actions may sound unachievable, but the development of different learning management systems has made it possible. This article provides you with detailed information on tracking employee training using learning management systems.
What is a Learning Management System?
Abbreviated as LMS, a learning management system is a computer application with a framework that manages the learning process. Other common names that refer to the learning management systems include the learning experience platform, training management system, and learning activity management system.
The main aim of LMS is to make the training process easy for managers and supervisors. It helps to identify and examine an individual and organization’s objectives by tracking progress on the achievements of the different goals.
Several LMS platforms can handle different functions such as compliance, onboarding, and skill gap analysis.
What are the Benefits of Using a Learning Management System?
It helps save on cost
Employee training via an LMS helps reduce travel expenses facility and accommodation costs. It optimizes the use of expenditure by focusing it on the training process.
It is easy to track employee’s and Learner’s progress
Companies using LMS can easily track the progress of their employees. LMS systems allow managers and supervisors to produce training reports generally or individually. Using an LMS for online courses, the trainers can easily record their training progress and how much knowledge is gained by the employees.
It falls within the regulatory requirements
Most companies need to provide evidence of their training processes to the authorities. Some of the few companies include communications, building and construction, gas, and oil. Using LMS can help you meet all these regulatory requirements needed.
It provides a consistent training process
LMS systems are centralized hence providing more consistency when offering any online course. It offers a high-quality training process to all employees by offering the same content, course materials, and instructions.
What are the Best Learning Management Systems for Your Business?
Business people are aware of the importance of continuous staff training to enhance the business’s competition. According to the 2018 Global Human Capital, firms that invest in corporate training practices perform four times better in employee retention and have a higher income than other firms.
Here are some of the best Learning management systems for businesses
Absorb LMS is a dynamic learning management system designed to provide and track online lessons using one singular platform. Using its HTLM5 designed interface, one can easily customize the training sessions. The platform is accessible through mobile, tablet, and computer, making it best for all businesses. Absorb LMS has:
- A Stellar Platform Interface
- The Absorb Engage feature
- A Flexible eCommerce Feature
Talent LMS is an online software whose main objective is to offer online training courses to employees. Its design is user-friendly and focuses on small and medium-sized industries. It provides a secure communication channel for faster service delivery with an easy user interface. Some of the unique features of the software include:
- A customizable working platform
- The Strategic Course implementation is easy
- It has a wide range of features
ISpring LMS is a cloud-based system that offers on-premise developments. The application is accessible through several devices such as computers and mobile devices, making it a dedicated learning channel that offers great services beyond the classroom level.
Users have a variety of customizable options that depend on their course requirements. The subscription choice depends on the number of users you plan to host. In addition, they offer free trials and customized payments.
SAP Litmos is one of the most common LMS used worldwide. With over eleven million users, it is the most trusted software for all business sizes and helps to accelerate the internal and external learning process. The price is dependent on the number of active users and the choice of plan.
It offers a unified classroom, mobile, and numerous eCommerce facilities in a single and secure platform.
Learning Management System for Students
The schooling process becomes more flexible as more advanced options come into play. These options include remote schooling, distant learning, and virtual classrooms. This major shift results from the digital revolution due to advancements in technology. No one has control over these major changes; hence learning institutions need to equip themselves with the best resources to help students stay focused n the overall goal that is education.
Below are some of the most common LMS for schools
Adobe Captivate Prime
Adobe Captive Prime is one of the latest virtual learning tools that contains several features and integrations, such as video conferencing solutions like Zoom. It is also the top cloud-based LMS.
The Schoology design focuses on providing education for schools and learning institutions. Its long-time existence makes it one of the best LMS to offer an exceptional education. It is one of the easiest LMS, providing users with several integration options.
Google Classroom is a common name making it one of the most trusted LMS. It is one of the most active LMS focusing on online learning. Its user-friendly interface makes it easy to use by all students and teachers regardless of age and level.
What Features should a Learning Management Software Have?
Almost all LMS software has the course creation feature. However, you may need to create the content using other applications and export them to the LMS. However, it is best to choose an LMS system with this feature to help align all your training processes.
Smartphones have become very common, and almost everyone owns one. LMS compatible with mobile devices helps learners fully participate without the need to purchase a computer. Mobile phones allow students to engage themselves from any location using their mobile phones. It makes the whole process easy, especially for trainees who need to learn after the normal working hours.
Gamification helps to simplify the training process. Most learning processes are theory-based and offer no practical options that simulate the trainees real-world. Gamification helps to convert the learning process into a more-friendly competition. It will help increase the leaner’s engagement levels and provide a quick process compliant with the regulations.
LMS with a video conferencing option makes it easy for students with one-on-one questions to get instant feedback from their trainers. Despite messaging and email providing more communication needs, video conferencing allows you to engage in deeper conversations. You do not need to pay for an external video conferencing tool when using an LMS system with a video conferencing option.
How to Track Employee Progress Using an LMS
Using completion rates for tracking is important, especially on training needed for legal and performance reasons such as onboarding. Trainers should record the courses completed by the trainees to identify the next assignment to tackle.
Most systems allow you to set up alerts or display the certificates on the employee’s training platform. You can also use the attendance monitoring spreadsheet, especially for classroom-based training.
The use of Assessment Scores
Completing a course does not necessarily inform you of what the employees have learned. Most trainers can go through the whole process without acquiring any new skill. Therefore, trainers must incorporate tests to assess the skills and knowledge improvement.
Most systems have an automated grading system that reduces the work bulkiness. Trainers can also use continuous assessment tests with automated feedback to make the process easier for them and their employees.
Completion alone may not be important, and trainers need to check how the employees progress through their training. People have varying learning capabilities, but a good LMS system will help you unearth useful information.
A list of Employees who require Retraining
Retraining is important for employees who fail to meet the threshold assessment scores or overall working goals. Trainers should keep a tracking database to establish staff members who need retraining.
All employees may also need to redo a course after a specific period to equip them with the latest updates on their line of work. Most LMS offers an automated reminder that alerts employees when to retake a certain course.
What is the Next Step to Take?
Most trainers, such as managers and supervisors, know how to track their employees’ training progress. The right LMS system provides trainers with a platform with courses, reports, and surveys. Most Learning management systems have a free trial version that allows you to interact with the software before subscribing to any plan.